Collecting and managing officer documents is a sensitive but essential part of KYC. The Avallone KYC Hub provides a secure, purpose-built way to request, store, and manage officer information and documents such as passports and proof of identity, all within one unified platform.

Officers are invited to share their documents through a secure, GDPR-compliant portal. Files are uploaded directly into the correct officer profile, eliminating the need for email attachments, manual downloads, or re-filing across inboxes and shared drives. This accelerates response times while reducing the handling of sensitive personal data.

Once in the system, all officer information and documents are stored securely and linked to the relevant legal entities and ownership structures. Teams can instantly access the information they need with confidence that it is accurate, current, and associated with the correct individual. Granular access controls ensure that sensitive data is only visible to authorized users, supporting strong internal governance and privacy requirements.

The KYC Hub supports ongoing management as well as initial collection. Officer documents remain available whenever required for future KYC requests, audits, or reviews, reducing repeated outreach and duplication of effort. Notifications will let you know when to ask for updates and replacements - which can be requested and tracked within the platform, ensuring records remain complete and up to date over time.